Cohort
Arizona · ESA

Running a microschool on the Arizona ESA

Arizona funds eligible students through the Empowerment Scholarship Account, administered through ClassWallet. Approximate award: ~$7,400 per student per year — set annually, sometimes prorated or tiered, so the figure that counts is the one on the family's award letter, not this page.

⚑ Cohort's rules for this program are inferred from public program documents and have not yet been confirmed against a real invoice cycle. They are a starting point, not advice — the same flag appears inside the product until a cycle is observed.

The paperwork

What ClassWallet asks for

Every reimbursement packet Cohort builds for a school in Arizona is assembled against this list, so the invoice that goes out already carries what the reviewer looks for:

  • Attendance summary for the billing period
  • Educational purpose statement tied to the expense
  • Curriculum or course of study reference
  • Itemized amount with service dates
Deadlines

Reporting the Arizona ESA is documented to expect

Cohort tracks these as deadlines on your school calendar and nudges you as they approach. The dates below are deliberately absent: you enter yours from the award letter or program portal, because a confidently wrong deadline is worse than none.

  • Quarterly expense report. Due the 20th of the last month of each quarter (Sep, Dec, Mar, Jun) per the ESA parent handbook — required even with zero expenses. Confirm in the family's ESA portal. ⚑
  • Annual ESA contract renewal. Renewal contracts issued by May 1; the family submits by June 30 (Ariz. Admin. Code R7-2-1506). Confirm each family's dates in their portal. ⚑
What Cohort does with all of this

The system that gets Arizona microschools paid

Attendance becomes evidence. Published term dates plus a daily log turn "we logged 12 days" into "present for 12 of the 14 instructional days in this period" — a claim a reviewer can check.

Invoices come out packet-shaped. Work samples, graded feedback, receipts and your provider ID assembled into the document the administrator actually reviews.

Deadlines live on the calendar. Expense reports and renewals sit beside your term dates, on the dashboard as they approach.

And the limits are the same everywhere. Cohort never holds your money, never submits on its own, and flags every rule it hasn't verified — including Arizona's.

Other states