Run your school
Attendance, assignments, grading, portfolios, conferences, messages home. Ordinary daily work — the kind you'd be doing in a spreadsheet anyway.
The actual job
A microschool with six students is running a claims operation.
Miss a cycle and payroll is late
Everything else in the school depends on this one thing working. It's the part nobody trained you for and the part with a deadline.
Every state words it differently
Each program wants a different attendance denominator, a different receipt, a different attestation. The rules change between cycles, and nobody sends you a diff.
Evidence, not enthusiasm
Rejections are almost never about the teaching. They're about a missing day, an unsigned line, a work sample nobody kept.
How it works
Three things, in this order
Cohort assembles the packet
Attendance counted against your school's own instructional calendar, work samples attached, narrative drafted, all on your letterhead.
You read it and submit it
Nothing goes anywhere until a person approves it. When a packet comes back rejected, Cohort records the reviewer's exact wording.
The evidence bar
You can see a rejection coming
Every student carries a live evidence score. Thin packets get flagged weeks before the window opens, while there's still time to fix them.
What it does
One system, because it's all one job
The LMS isn't a separate feature area from the invoicing. Teaching generates the proof, and the proof gets the school paid.
Attendance
One tap per student, counted against your own instructional calendar. It's the single biggest input to every invoice.
Assignments & grading
Quizzes, worksheets, rubrics, a grading queue. Graded work with real feedback is the strongest evidence a state accepts.
Portfolios & observations
Work samples and written observations, filed against the student they belong to, ready to attach when the window opens.
ESA invoices & packets
Built from the term's real data, on your letterhead, in your state's format. Print or save as PDF and submit it yourself.
Cash flow & tuition
What's in flight, what's paid, what's still unbuilt — plus the disbursement lag your state actually runs on.
Family portal
Parents get their own view of progress, messages and conferences — and they're the ones who create their child's login.
Built for six students, not six hundred
Big-school software solves a problem you don't have
A district SIS
Priced and scoped for hundreds of seats
Assumes a registrar, a bookkeeper and an IT admin
Knows nothing about ESA reimbursement
Weeks of setup before the first day counts
Cohort
Priced per child, because that's how you're funded
Assumes one person does all of it, usually while teaching
Reimbursement is the point, not an integration
Your own address and your first roster in about a minute
The real workflows
Built around the paperwork microschools actually deal with
Cohort is built for operators running on ESA and education-funding programs — where documentation, receipts, reimbursement status and family communication have to stay organized, and hold up in front of a reviewer. The rails and programs below come configured out of the box.
ClassWalletStep Up For StudentsOdysseyStudent First TechnologiesACE ScholarshipsState agency (direct)Arizona ESAFlorida PEPTexas Education Freedom AccountsMulti-state
Cohort organizes workflows and documentation. It doesn't guarantee program approval, reimbursement, or compliance outcomes — and any rule it hasn't watched survive a real invoice cycle carries a visible ⚑ inside the product. Read the state-by-state guide →
What Cohort will not do
The limits, up front
It never holds your money. Reimbursements go from the state or the ESA vendor to you. Cohort is never in that path and never has a balance of yours.
It never submits for you. AI drafts; a person approves; nothing is auto-filed. A system that could submit on its own could submit something wrong on its own.
It flags what it hasn't verified. A rule Cohort inferred but has not yet seen hold up against a real invoice carries a visible mark.
Children's accounts come from parents. A school cannot create a student login. A parent does, with consent recorded — and child records are deleted on a schedule you set.
Pricing
Two ways in: a school, or a family
At launch, Cohort will be priced per child — because that's how you're funded. While it's early, it's simpler than that: one flat rate for a school, one for a homeschooling household, each locked for your first twelve months.
The first cohort
First 25 schoolsEverything, for every enrolled student.
$149
per month for up to 10 students, then $5 per extra student. Billed monthly, cancel anytime.
- ESA packets in your state's format
- Evidence board and rejection tracking
- Family portal and portfolios
- Your own school address
- Rate locked for your first 12 months
- A direct line to the founder while it's early
Limited to the first 25 schools.
Homeschool family
ESA parentsYour records, your receipts, your claim packets.
$29
per month for up to 2 children, then $10 per extra child. Billed monthly, cancel anytime.
- Log attendance and observations in a minute a day
- Snap a receipt, tie it to a child and a purpose
- Claim packets with the evidence a reviewer asks for
- Rejection tracking so the second try lands
- Program deadline reminders for your state
- Portfolio and printable records for each child
You submit every claim yourself, in your state's portal.
[ The first cohort keeps $149/mo for their first year regardless ]
Questions
Before you move a school onto it
Do you submit my invoices to the state?
No. Cohort prepares and tracks; you submit. Nothing is ever auto-filed to a state portal, a payment rail, or a parent.
What does the AI actually do?
It drafts narratives from work you've already recorded. A person reads and approves every one before it leaves the building.
My state isn't listed. Can I still use it?
Yes — the school, teaching and evidence side works anywhere. Packet formatting is state-specific, and states get added as real invoice cycles are observed.
What happens to student data?
It's yours. Parents create their children's accounts with consent recorded, records are deleted on a retention schedule you set, and a data processing agreement is available.
How long does setup take?
Pick a name and a state and you have your own address in about a minute. Attendance can start the same day; evidence accumulates from there.
I already have a spreadsheet that works.
Then you already do step one. The difference is that Cohort keeps the evidence attached to the day it came from, so the packet is built before the window opens rather than the weekend after it closes.
Start your school on Cohort
You'll pick a name and a state, and get your own address in about a minute.
Start your schoolFree to set up. Your school gets its own address at yourschool.schoolcohort.com